Manual-6

Manual No. VI of the Act

A statement of the categories of documents that are held by it or under its control

Present Position with regard to retention of record etc.

S.No
Category of record
Existing retention period
1.

Clerks Grade /Graduate Level Examination

  • Answer Books
  • Application Forms
  •  List of candidates received from Employment Exchanges
  • Award List
  •  Computerised Award Lists
  • Computerised merit list
After the expiry of the validity of Panel
2.

Written Examination/ Screening of other Tests

  • All Answer Books
  • All answer sheets
  •  Short hand typed paper
  •  Lists of candidates sponsored by Employment Exchanges in response to requisitions
  • Applications received from in-service/ other candidates
  • Records pertaining to recruitment of Class-III posts/ services whether on the basis of competitive examination or screening/ written test followed by interviews  
    • Result sheets approved by the Commission
    • Recommendations made to Government
    •  Rest of the file

After the commencement/ notification  of  3rd succeeding examination.  

 

3. Files containing approval of results and merit lists in respect of recruitment to Class-III services/ posts Three years
4. Interview sheets of Class-III services/ posts Five years
5. Waiting list One year after declaration of final result
6. Records pertaining to recruitment of post other than Class-III posts/ services whether on the basis of competitive tests followed by interviews:i)                     Result sheets approved by the Commissionii)                   Recommendation made to Govt. Six months after declaration of final result of selection. 10 years5 years
7. Answer books in respect of all competitive or other examinations/ tests other than those relating to recruitment to Class-III posts/ services Six months after declaration of the final result of selection.
8. Copies of Advertisements Only three sets to be retained in guard file.
Note:-               i)         The records of cases in Courts will be retained till the disposal of cases.

ii)         The Commission is making recruitment to Class-I & II posts only and the recruitment in respect of Class-III posts  have been handed over to Subordinate Service Selection Board at Hamirpur.

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