A statement of the categories of documents that are held by it or under its control.
Manual No. VI of the Act
Present Position with regard to retention of record etc.
Sr.No |
Category of record |
Existing retention period |
1. |
Clerks Grade /Graduate Level Examination
|
After the expiry of the validity of Panel |
2. |
Written Examination/ Screening of other Tests
|
After the commencement/ notification of 3rd succeeding examination.
|
3. |
Files containing approval of results and merit lists in respect of recruitment to Class-III services/ posts |
Three years |
4. |
Interview sheets of Class-III services/ posts |
Five years |
5. |
Waiting list |
One year after declaration of final result |
6. |
Records pertaining to recruitment of post other than Class-III posts/ services whether on the basis of competitive tests followed by interviews:i)Result sheets approved by the Commissionii)Recommendation made to Govt. |
Six months after declaration of final result of selection. 10 years5 years |
7. |
Answer books in respect of all competitive or other examinations/ tests other than those relating to recruitment to Class-III posts/ services |
Six months after declaration of the final result of selection. |
8. |
Copies of Advertisements |
Only three sets to be retained in guard file. |
Note:-
- The records of cases in Courts will be retained till the disposal of cases.
- The Commission is making recruitment to Class-I & II posts only and the recruitment in respect of Class-III posts have been handed over to Subordinate Service Selection Board at Hamirpur.