Public Service Commission

Sr.

No.

Category of record

Period for retention of record of HPPSC

Theauthoritiesto whomtheitem(s)

relates.

1.

2.

3

4.

1

Files containing general orders of H.P. Government

Permanent

All Branches

2

Files containing notes on discussions ofimportant principles, Questions of policy, important orders and decisions

of the Commission.

Permanent

All Branches

3

Service Rules/Other Rules & Regulations and amendments thereto(Government/

Commission)

Permanent

Services Section.

4

Black list Register

Permanent

Theconcernedofficer dealingwithSecrecy

work/ HK&A Section.

5

Annual Report of HPPSC

Five copies to be retained in office Library

Research Cell.

6

(a)HPPSC (Exemption from consultation) Regulation, 1973 and amendmentthereto

(b)HPPSC (Members) Regulations, 74 and amendmentsthereto.

(c ) HPPSC (Staff) Regulations, 1971 and amendments thereto

(d)TheHPPSC Experts/Advisors (Payment of remuneration) Rules and amendmentsthereto.

(e)MasterFile

(f)GuardFile

(g)Syllabus RevisionFiles.

Permanent

Permanent

Permanent Permanent

Permanent

Permanent Permanent

Services Section

--do—

--do—

--do-

All Branches

--do—

R-I,R-II,E-I,E-II &SET.

7

Procedure to be observed by the Administrative Departments of H.P. Government indealing

with the Commission.

Permanent.

All Branches

8

FilesrelatingtoRulesand Regulations (Examinations/Service/Recruit ment/Competitive Examinations/Schemesof Examinationsincluding

amendmentsand

interpretations thereto)

Permanent

All Branches

9

Recognition/Equivalence of Qualifications for purposes of recruitment to services/ posts underthe administrative

control of the H.P. Government.

Permanent

R-I, R-II, E-I, E-II and SET

Sections.

10

OnesetofQuestionPapers

(with key if any)

3 years. However, a copy

of CD may be kept.

Record Room.

11

Files relating to distribution of workamongMembers/ Officers/Staffof the

Commission.

Permanent

HK & A Section.

12

Procedure Book

But SOPs for certain works have been prepared may update/ make SOP to consolidated SOPs to regulate the Commission work andkept

in Book form

At present no procedure book has been maintained in the Commission.

Permanent.

All Branches

13

(i)Agenda for meeting of the Commission/ Record ofdecisions.

(ii)Minutesof the meetings ofthe Commission (This includesagreed Business andReport

Recording Cases).

Permanent.

Permanent

P.A. to Secretary.

--do--

14

Written Examination/Screening Tests

(a)AnswerBooks/Sheets

(b)Applicationsreceived from thecandidates

(c)Recommendations made to the Government

(d)Checklists

a)Answer Books/Sheets: Part-1.Six monthsafterdeclaration

of the result However, Part-II:-OMR Answer sheets   pertaining   tothe

State Eligibility Test Un- evaluatedAnswers Books(Paper-III) in respect of the candidates who could not qualify in Paper I & II may be weeded out after the period of one year from the conduct of the examination and the evaluatedAnswer Book(Paper-III) may be retained till the grant of accreditation for next examination.Question Papers may be weeded out after the declaration of final result of the SET (except two sets of question papers in each subjects with key to be retained permanently. Award list may be retained up to two years from     the     date     of

declaration of the result.

The concerned officers dealing with the Secrecy work and R-I, R-II, E-I, E-II, SET & HK &A

Sections.